GROUP B(PRAC 4 TALLY)

Creation of Purchase Order using Tally Create Or Select the M/s Satyam Peripherals Ltd. Company
present in your computer. Prepare a Create or Purchase Order for purchasing the following items
from M/s Vishvajeet Enterprises Company an agent of Dell Company.
Quantity Particulars Rate per piece 10 Dell Vostro 1015 Laptops @ Rs.25,000/- 05 Dell PC Tablets
@ Rs.15,000/-
The purchase date is 1st October 2013 and the items are due on 4th October 2013. The location is
warehouse at Kolhapur. No taxes of any kind are applicable. Note: Write down the steps to prepare this Purchase Order and also write note on the importance of preparing Purchase Order in Purchase transaction.

Creation  of purchase order using tally

Step 1 selection of company

Select the company by select company option

Press alt + F3 key select option to change the details in company info.

in maintenance field change the details from account only to accounts with inventory and accept.

Step 2 enable the features

Press f11 function key to enter into co features of a company.

Select inventory features type yes to activate purchase order processing option.

before creating purchase order it is necessary to create unit of measure, stock items.

Step 3 creating unit of measure

From gateway of tally, master- select inventory info option.

Select unit of measure -create option.

In unit creation window type details for

Symbols.           PCS.

Formal name.     Pieces

Decimal place.     No

Step 4 creating stock items.

From gateway of tally, master- select inventory info option.

Select stock item - create option

In the stock item creation window fill the given fields as

Name    Dell Vostro 1015 laptops

Unit       pcs

Under    primary

Repeat the above step for creating Dell PC tablet as a stock item.

Step 5 creating godown

From gateway of tally, masters- select Inventory info option

Select godowns -single godown- create option

Godown creation window appears, write name of godown under primary. Accept-yes

Step 6 ledger creation

From gateway of tally, master-select account info option

Select ledger-create under single ledger category

Create two ledgers as shown below

Name of  ledger.                                       Under group

M / s vishvajeet enterprises company.        Sundry creditor

Purchase a/c.                                              Purchase accounts

Step 7 purchase order creation

From gateway of tally, transaction-select inventory vouchers.

Press alt + f4 function key; to activate purchase order.

Press f2 function key to change the date To 1-10-2013.

Select m / s vishvajeet enterprises company as party name.

Type the supplier details if provided.

Give the order number 1

Select Dell Vostro 1015 laptops as name of items.

Item allocation window, type due date as 4-10-2013

Type quantity 10 pcs and rate rupees 25000 per pcs and press enter twice.

In the accounting details window, purchase a/c and pess enter.

Now follow the same steps from 7 to 10 for second stock item. That is Dell PC tablet

Finally accept the voucher entry.

Step 8 printing of purchase order

From gateway of tally, select display-day book

Purchase order will appear on the screen-select and press enter.

Press alt + p and press yes for printing.

importance of purchase order

Purchase order keeps the perfect track about items to be purchased and their details such as quantity,rate ,amount, due date, etc.

Purchase order details are used while doing purchase voucher entry.