GROUP B(PRAC 6 TALLY)

Creation of an Invoice using Tally Create or Select the M/s Oracle System Ltd. Company present in your computer. Prepare a Sales Invoice for selling the following items to M/s Rohit Enterprises Company.

Quantity Particulars Rate per piece 10 8GB Pen Drives @ Rs. 400/- 02 HP 2008 Laser Printers @ Rs.6,500/- 05 Sony 12 mega pixels web Cameras @ Rs. 6,500/- Voucher Reference, Order details, Shipping details should be printed. No Tax of any kind is to be imposed. Write down the steps to prepare Sales Invoice and also write note on the importance of preparing Sales Invoice in Sales transaction.

Step 1: Selection of Company

1.    Select the company by Select company option

2.    Press Alt+F3 key and select alter option to change the details in the company info

3.    In Maintain Field change the details from Accounts only to Accounts with inventory and accept.

Step 2: Enabling the features

1.    Press F11 function key to enter into the features of company

2.    Select inventory features – type YES to activate allow invoicing option

3.    Before  creating sales order it is necessary to create Unit of Measure, Stock items

Step 3 creating unit of measure
From gateway of tally, master- select inventory info option.
Select unit of measure -create option.
In unit creation window type details for
Symbols.           Pcs.
Formal name.     Pieces
Decimal place.     No

Step 4 creating stock items.
From gateway of tally, master- select inventory info option.
Select stock item - create option
In the stock item creation window fill the given fields as
Name    8GB Pen Drives
Unit       pcs
Under    primary
Repeat the above step for creating HP 2008 Laser Printers and Sony 12 mega pixels web cameras as a stock item.

Step 6 ledger creation
From gateway of tally, master-select account info option
Select ledger-create under single ledger category
Create two ledgers as shown below
Name of  ledger.                                              Under group
M/s Rohit Enterprises                                    Sundry debtor
Sales a/c.                                                        sales accounts

Step 7: Invoice Creation

From gateway of tally, transaction - select accounting vouchers.

Press f8 function key; from the list of option select sales.

Press CTRL+V to pass the voucher in Invoice Format.

For party's name select M/s Rohit Enterprises.

Give all the details, order details and buyer's details.

Assuming that the sales order for the invoice is already created.

Select 8GB pen drives as the name of item.

in the accounting details window select Sales A/c.

Add all the stock items and accept the voucher entry.

Step 8: Printing of Sales Invoice

 From gateway of tally, select display-day book.

Sales Invoice will appear on the screen -select and press enter.
Press alt + p and press yes for printing.

Importance of Sales Invoice

Invoice is a statement of accounts created by a supplier for the buyer. When the company gets ready to send the material as per the order, it prepares the sales invoice. It indicates that the material is received. Sales invoice contains terms of delivery, delivered quantity, amount payable, etc